You can use mail merge in Office 2016 to create form letters or address labels, certificates with. In the Mail Merge dialog box, select the type of document you want to use. Mail merge lets you easily turn one document into several personalized, unique versions of it. If you have other languages installed, you can select a language to filter the list of templates. On the Add tab, in the Marketing group, click or tap Mail Merge. In this specific case you choose groups of Address Book recipients. In the list, select the record you want to add to the mail-merge recipient list.
Click Options and a Query Options window appears. In step four you determine which of your recipients are merged into the letter. Drag the appropriate data types to their proper place in your form letter. Here you’ll find common data types including first name, last name, address, phone number, and e-mail address. Return to the Mail Merge Manager window and click the third step. Now start constructing your form letter, leaving spaces where you want to merge your data. Then click on Outlook and select Work Offline. You can click Custom HTML to paste your own HTML. First, you'll be asked to select a layout and click Next: Tip. Enter the appropriate information, and then click Add Account. To create a mail merge template, right-click My Templates, a folder, or a team and select New Mail Merge Template in the contextual menu: In your default browser, a new tab with the Shared Email Templates web application will open. Since we’re using a Gmail account as an example, you would click Other Email. Click on Accounts Add whatever account you plan on emailing from. For our purposes, choose Apple Address Book. Launch up Outlook and select Outlook > Preferences. Your options include New Data Source, Open Data Source, Office Address Book (the one found in Outlook), Apple Address Book (Apple’s Address Book application), and FileMaker Pro. In the second step click on Get List and choose the source for the data that will be inserted into your form letter-names, addresses, and phone numbers, for example.